how to do a benefit concert

Set your benefit concert up for success.

• Build a branded event page.
• Authorize team members to collaborate.
• Sell physical and virtual tickets.
• Embed a fundraiser on your event page.
• Manage check-in via mobile devices.
• Promote the event on (and sell tickets through) social media.
• Offer text-to-give.
• Access donor data, and more.

Full Answer

How to host a benefit concert?

The Alhambra Theatre in Hopkinsville, Kentucky. The Alhambra Theatre in Hopkinsville plans to host the Western Kentucky Tornado Relief Benefit Concert to raise money for those impacted by the severe storms that struck much of the region earlier this month.

What should I bring to a concert?

What to take to a concert: The 11 must-haves for every music lover

1. Clothes. Before you say, “I’m obviously going to wear clothes to the show,” you’re the one who’s asking what to take to a concert, and you’re definitely going to ...
2. Sneakers. Why sneakers you ask? ...
3. Card/Cash. This is another no brainer. ...
4. Quarters. ...
5. Hair tie. ...
6. Lighter. ...
7. Smartphone. ...
8. Gum/Mints. ...
9. Earphones. ...
10. Tissues. ...

More items...

How to create a benefit concert series?

before, but the invitation is for more than just music. A benefit concert is designed to reminded that their story is important, that they matter. This is your opportunity to create a night of music and hope. PLANNING THE EVENT: • Select a date, time, and find a venue. Work with the venue to make sure you have all the equipment needed for the event.

What to do before a concert?

What Do Bands Do Before A Show?

• Load In/Set Up. This is the first thing that will happen upon arriving at the venue. ...
• Soundcheck. Soundcheck is where the band runs through a small portion of the show to check how everything sounds.
• Meet & Greet. ...
• Downtime. ...
• Eat A Light Meal. ...
• Warm-Up. ...
• Execute Their Pre-Show Ritual. ...
• Additional Posts. ...

How do you show benefits?

How to Throw a Benefit Concert in 4 Simple StepsStep 1: Choosing Your Show. First, ask yourself, “What kind of show do you want to put on?” ... Step 2: Setting the Lineup. Now it's time to get some rock stars on the bill. ... Step 3: Promoting the Concert. ... Step 4: What You Do for the Money, Honey. ... Ready to Rock.

What does benefit concert means?

(ˈbɛnɪfɪt ˈkɒnsət ) a concert to raise money for charity.

How do you plan someone for benefits?

People will want to help you organize the benefit or attend it in order to help make it a success, so be sure to ask for volunteers and to spread the word about the benefit in your community. Communicate with the person or family for which you want to raise money. Tell them you would like to hold a benefit.

How do you make a concert?

Learn how to plan a concert in 10 simple steps:Establish goals. ... Create a budget. ... Find the talent. ... Pick a venue. ... Apply for permits and insurance. ... Finalize a date and time. ... Determine what equipment is needed. ... Create a comfortable environment.More items...

What was the first benefit concert?

Concert For Bangladesh 50th Anniversary: The Original Celebrity Benefit Event : Goats and Soda 50 years ago, on August 1, 1971, the Concert for Bangladesh, led by George Harrison and Ravi Shankar, raised funds — and awareness — for Bengali refugees.

Was Live Aid the biggest concert?

It was the biggest concert event the world had ever seen: Live Aid. An event so massive that 36 years on, people still remember where they were when they tuned in with the rest of the world to watch the biggest names in music perform to raise funds for the starving people of Africa.

How can I do a concert at home?

How To Put On A House Concert And Host Them Successfully (A Guide For Musicians)Why House Concerts?Setting A Ticket Price Is Recommended. ... Set Up Concert Seating.Say A Few Words Before The Show.Set Up A Place To Sell The Artist's Merch.Encourage A Pot Luck.Provide A Meal For The Artist.Provide Water & Coffee/Tea.More items...

How do I plan an event?

See the full checklist.Define goals and objectives. ... Establish an event budget. ... Build your events team. ... Pick your venue and date. ... Develop event branding. ... Plan your program. ... Confirm sponsors, exhibitors, and speakers. ... Identify and select your tech tools.More items...

How do I start a music concert?

Your concert planning checklistSet your music event budget. ... Find your concert venue. ... Talent buying and finding your performers. ... Price your concert tickets. ... Market your music concert. ... Plan a digital version of your music concert. ... Source the right equipment.

What is the importance of setting up a concert?

An important detail to settle is your venue. Knowing the setting of your event will make it easier to recruit performers and promote the concert. If your venue already hosts musical acts, it can also be a great way to network and contact musicians.

How to raise money for a fundraiser?

Concessions and t-shirts are another way to raise money during the event. You can design an event t-shirt and have volunteers sell water and other drinks. If your venue will be offering food or drinks, ask if they are willing to designate the proceeds of a signature cocktail or treat to go to your cause.

How to treat a new act?

A word to the wise: even if your acts are just starting out and don’t have much of a following, treat them like professionals. They should know where they need to be, what time to be there, and what amenities you will have on hand (water, snacks etc.). You won’t be able to tap into your local music community if performers hear you’re hard to work with.

What to do when you know the scale of your event?

Once you know the scale of your event, think about whether there will be a specific genre or style of music on display. You can have an entirely acoustic folk concert or loud battle of the bands.

Do you need to market a benefit concert?

If you’re holding a benefit concert to tap into new audiences, you will need to market it to them. Of course you should let your existing donors and supporters know about the event, but don’t miss out on all the local music-lovers who might be interested. In this way, a benefit concert is actually a lot like peer-to-peer fundraising.

Can you make tickets online?

Tickets will be a main fundraising source too. Making tickets available online beforehand will make it easier for people to commit to going, but don’t be surprised if you have a lot of people wanting to pay at the door. Make sure you have a cash box and mobile payment processor on hand.

Can you host a benefit concert in a community?

If you’re located in a less populous area or have very limited resources, you can simply host a few performers in a local community space. If you operate near a thriving music community or cultural center, you might go a bit bigger. The great thing is that you can make your benefit concert as small or as big as you want.

1. Select The Beneficiary

Does the beneficiary do work that you truly believe in and feel good about supporting?

3. Determine When and Where Your Benefit Will Take Place

Does the date of your benefit compete with other performances or events of the beneficiary or yourself? Does it give you enough time to plan and prepare?

5. Set Goals

Is your benefit to raise awareness or funds for the beneficiary? To collect food, toys or clothing? (Sometimes it’s not possible for emerging artists to make significant contributions after paying their expenses, but there are many ways you can support an organization – just a mention from the stage can be helpful in itself!)

6. Think About Extras

Do you have additional ways to raise money and enhance the event; i.e. raffle items, merchandise sales, donation box, silent auction, higher value tickets, etc.? Do these extras fit into the tone, time frame and logistics of the event you are planning? Will the additional revenue raised be worth the work necessary to provide these extras?

7. Publicize the Event, the Beneficiary, and Yourself

Do you have promotional materials like flyers, posters, etc. to help spread the word about your benefit?

How to put on a benefit concert?

If you want to put on the best show imaginable, you have to fully dedicate yourself to the cause of your benefit concert. That means becoming a full-time evangelist for your cause and your event. Tell all your friends, post updates on Twitter and Facebook, speak at Chamber of Commerce meetings, schedule appointments with business leaders, drunkenly divulge everything to your bartender, and anyone who may be in your vicinity at the bar. The point is, you have to be always on and enthusiastic. You are the leader who other people have to want to follow and to help. If you are honest and sincere about your mission, you will find that you will earn some unlikely commitments. Some of these commitments will not come until the very last minute which is why you have to maintain your passion. Never be afraid to ask for help. You may be surprised by how much people are willing to give. You never know unless you ask!

How to make a concert a success?

The most important skill that you are going to need when planning a concert to make it a true success is that of communication. When you speak with people, always be prepared. Demonstrate your passion to the cause, be able to illustrate why your cause is in need, and show people how THEY will benefit from being a part of your event. People are not just going to give themselves to you. You have to demonstrate value, and there is no better way of doing that than genuine, face-to-face communication.

How to start a nonprofit fundraising?

1. Building a Team: The Basics. The first thing you should realize when you are planning a concert or coming up with any nonprofit fundraising ideas is that you can't do it alone. You must have a team in place of like-minded individuals who you can trust. It does not have to be a big team.

What skills do you need to be successful in a concert?

The most important skill that you are going to need when planning a concert to make it a true success is that of communication. When you speak with people, always be prepared. Demonstrate your passion to the cause, be able to illustrate why your cause is in need, and show people how THEY will benefit from being a part of your event. People are not just going to give themselves to you. You have to demonstrate value, and there is no better way of doing that than genuine, face-to-face communication.

How to be a good volunteer?

To get to the point though, not everyone is going to follow through all the time. In fact, I found that I could only really count on one or two people to do what they said they would at all times. In a volunteer event like this, you have the ultimate responsibility to get things done when others don't. So, always be wary when people say they will do something. And do not wait around forever for them to take action. Give people deadlines and don't be afraid to follow up. Your team is your life support, but do not lean on them too heavily.

Why is it important to remember why you are doing this in the first place?

The most important thing is to always remember why you are doing this in the first place: to raise money and awareness for a great cause and to create an amazing event that people will enjoy. Stay positive and never let anyone tell you that you won't succeed.

Is it easy to plan a concert?

In the end, it's all up to you. Believe me, organizing any kind of grassroots event will not be easy, planning a concert is no exception. But if you really devote yourself to it and work hard, then it will be one of the best experiences of your life. I know it was for me. And don't forget to take lots of pictures. When it's all over, the memories will be all that you have left.

Finding entertainment for your fundraiser

Once you pick the cause that your raising money for, reach out to as many acts as you can. If you don’t have a big headliner that’s totally fine. Having a concert comprised of lots of different performers can be just as entertaining, and the more acts you have, the more likely they are to invite their friends and family to your fundraising event.

Sponsorship for your fundraiser

Put together a sponsorship package for your fundraising event. When you approach local businesses in your community, make sure they know what they will be receiving when they sponsor your cause. A benefit concert is great because there are so many things that your supporters can sponsor.

Marketing for your fundraiser

Print flyers for your benefit concert event and make sure they are visible in places that your supporters frequent. Create a Facebook event for your fundraiser and send out an email to your community members so they can save the date.

Cost of your fundraiser

Create a budget for your fundraising event that includes the venue, talent, equipment, set up and take down, and miscellaneous items like food and drinks. Aggregate all of these costs and divide them by how many people you expect to attend, and you have your ticket price.

Day-of planning for your fundraiser

Your volunteers should be well aware of day-of expectations for your event. Make sure that you have volunteers tasked with set up and take down, as well as someone who is responsible for handling the talent that is performing at your event.

Bonus cash back for your fundraiser

If you have a FlipGive fundraising page, you can direct your supporters there in case they want to make additional donations, you could also earn up to 25% cash back on items you need for your event.

What is the headlining act of a concert?

When putting on a concert or show for a charity, the headlining act will be the selling point that causes the public to buy tickets and local media to cover the event. Be sure to have both the venue and the date set for the benefit before you begin calling country singers or bands.

How to contact an artist about booking?

Call and/or e-mail the artist's manager or agent. Larger acts will be harder to get in touch with, but by searching the artist's website or contacting her record label, you may be able to get in touch with the person in charge of booking. A lesser-known artist will typically have booking information on her website.