8 Tips for How to Organize a Successful Benefit Concert
- Building a Team: The Basics. The first thing you should realize when you are planning a concert or coming up with any nonprofit fundraising ideas is that you can't ...
- There Will Be Thrilling Highs and Devastating Lows—This Is How You Deal With Them. ...
- Overestimate How Much You Will Spend and Underestimate How Much People Will Give. ...
- Network Constantly: Spread the Word Everywhere You Go. If you want to put on the best show imaginable, you have to fully dedicate yourself to the cause of your ...
- Set Goals Daily the Night Before. This is huge. You should always have around two to three must-do tasks per day. ...
- Take Some Time Off. This does not mean to stop spreading the word but rather it is a reminder that you do not have to be running around 24 ...
- Communication Is Key. The most important skill that you are going to need when planning a concert to make it a true success is that of communication.
- Smile and Have Fun! Being a great leader and creating an extraordinary event means inspiring those around you. How can you inspire people if you are not inspired yourself?
- Step One – Come Up with Concert Fundraiser Ideas. The first step is to decide which type of fundraising concert you're going to hold. ...
- Step Two – Determine Your Venue. ...
- Step Three – Reach Out to Performers. ...
- Step Four – Set a Date. ...
- Step Five – Spread the Word.
How to plan a benefit concert?
The great thing is that you can make your benefit concert as small or as big as you want. Once you know the scale of your event, think about whether there will be a specific genre or style of music on display. You can have an entirely acoustic folk concert or loud battle of the bands.
How to organize a successful concert?
Depending on the type of concert you’re organizing and your budget, build an artist line-up that your attendees will enjoy and appreciate. Do an analysis of what works best for your audience. For example, if you’re organizing a concert in Washington for people aged between 21-50, who enjoy pop music, then book an artist like Pitbull or Nelly.
Should you host a benefit concert for your next fundraising event?
But with everyone and their mother’s charity hosting a 5K, you may want to go in a different direction for your next fundraising event. If you want to try something new while still following a long-standing fundraising model, a benefit concert might be just what you’re looking for. You may have seen some of the big shows on TV.
How to plan your next concert event?
Stick to an event budget template that can be used for all your upcoming concert events. Set up a realistic budget to cover all expenses related to the infrastructure, venue booking, talent buying, and logistics including any contingency.
How to make a concert a success?
How to start a nonprofit fundraising?
Why is it important to remember why you are doing this in the first place?
Is it easy to plan a concert?
How do you plan a benefit event?
10 Easy Steps to Planning a Unique Charity EventDefine your cause. ... Set a fundraising goal. ... Create your charity event's budget. ... Pinpoint your target audience. ... Find a venue. ... Step 6: Establish a theme for your charity event. ... Market your charity event aggressively. ... Decide how you'll accept donations.More items...•
How do you show benefits?
How to Throw a Benefit Concert in 4 Simple StepsStep 1: Choosing Your Show. First, ask yourself, “What kind of show do you want to put on?” ... Step 2: Setting the Lineup. Now it's time to get some rock stars on the bill. ... Step 3: Promoting the Concert. ... Step 4: What You Do for the Money, Honey. ... Ready to Rock.
What does benefit concert means?
(ˈbɛnɪfɪt ˈkɒnsət ) a concert to raise money for charity.
How do you throw a concert?
How to Plan a Concert in 10 StepsEstablish goals. One of the most important steps when discovering how to plan a concert is establishing goals. ... Create a budget. ... Find the talent. ... Pick a venue. ... Apply for permits and insurance. ... Finalize a date and time. ... Determine what equipment is needed. ... Create a comfortable environment.More items...
How do you host a benefit?
Tips on Holding a Benefit to Raise Money for SomeoneHow to Begin. Before any fund-raising or benefit activity, identify the needs of the recipient. ... Go Viral. Use the power of the Internet to publicize your benefit and invite the community. ... Communication is Key. ... Thank You.
What was the first benefit concert?
Concert For Bangladesh 50th Anniversary: The Original Celebrity Benefit Event : Goats and Soda 50 years ago, on August 1, 1971, the Concert for Bangladesh, led by George Harrison and Ravi Shankar, raised funds — and awareness — for Bengali refugees.
Was Live Aid the biggest concert?
It was the biggest concert event the world had ever seen: Live Aid. An event so massive that 36 years on, people still remember where they were when they tuned in with the rest of the world to watch the biggest names in music perform to raise funds for the starving people of Africa.
How many Aid concerts were there?
The concerts were a series of "8" concerts that took place during the 20th Anniversary of Live Aid. The events were held to raise money for Make Poverty History campaign and the Global Call for Action Against Poverty.
How do you organize a small concert?
How to Organise a ConcertFind a Venue. First you will need to find a suitable venue. ... Set a Date. Set a date for your concert, being sure you allow yourself enough time to generate an interest and sell tickets. ... Tickets. Get some form of tickets. ... Advertise. The more you advertise the better. ... Engage Helpers.
How do you set up a concert stage?
Steps to Proper Stage SetupMake a stage plot. ... Make a sound plot. ... “Spike” center stage. ... First, sweep the stage. ... Set up platforms and risers. ... Set up pianos, percussion, harpsichords, and other large instruments. ... Set up chairs and stands. ... Set up sound gear: mic stands, mics, monitors.More items...•
How can I host a concert at home?
How To Put On A House Concert And Host Them Successfully (A Guide For Musicians)Why House Concerts?Setting A Ticket Price Is Recommended. ... Set Up Concert Seating.Say A Few Words Before The Show.Set Up A Place To Sell The Artist's Merch.Encourage A Pot Luck.Provide A Meal For The Artist.Provide Water & Coffee/Tea.More items...
Is a 5k a charity event?
The charity walk or run is generally a go-to event for nonprofits of nearly all sizes. But with everyone and their mother’s charity hosting a 5K, you may want to go in a different direction for your next fundraising event. If you want to try something new while still following a long-standing fundraising model, a benefit concert might be just what you’re looking for.
Do you need to market a benefit concert?
If you’re holding a benefit concert to tap into new audiences, you will need to market it to them. Of course you should let your existing donors and supporters know about the event, but don’t miss out on all the local music-lovers who might be interested. In this way, a benefit concert is actually a lot like peer-to-peer fundraising.
How to organize a team meeting?
Check the local papers to make sure that your events aren't on dates where a lot of other events are scheduled. Be sure to give your team plenty of time to organize. You should begin working on the details of your event at least two months in advance.
Do you need to book someone to play a concert?
This is the most important part of any concert, but also the most difficult to organize. You don't need to (and likely won't be able to) book anyone famous. Local musicians are always looking to market themselves and will be able to pull in more attendees to your concert.
Finding entertainment for your fundraiser
Once you pick the cause that your raising money for, reach out to as many acts as you can. If you don’t have a big headliner that’s totally fine. Having a concert comprised of lots of different performers can be just as entertaining, and the more acts you have, the more likely they are to invite their friends and family to your fundraising event.
Sponsorship for your fundraiser
Put together a sponsorship package for your fundraising event. When you approach local businesses in your community, make sure they know what they will be receiving when they sponsor your cause. A benefit concert is great because there are so many things that your supporters can sponsor.
Marketing for your fundraiser
Print flyers for your benefit concert event and make sure they are visible in places that your supporters frequent. Create a Facebook event for your fundraiser and send out an email to your community members so they can save the date.
Cost of your fundraiser
Create a budget for your fundraising event that includes the venue, talent, equipment, set up and take down, and miscellaneous items like food and drinks. Aggregate all of these costs and divide them by how many people you expect to attend, and you have your ticket price.
Day-of planning for your fundraiser
Your volunteers should be well aware of day-of expectations for your event. Make sure that you have volunteers tasked with set up and take down, as well as someone who is responsible for handling the talent that is performing at your event.
Bonus cash back for your fundraiser
If you have a FlipGive fundraising page, you can direct your supporters there in case they want to make additional donations, you could also earn up to 25% cash back on items you need for your event.
1. Select The Beneficiary
Does the beneficiary do work that you truly believe in and feel good about supporting?
3. Determine When and Where Your Benefit Will Take Place
Does the date of your benefit compete with other performances or events of the beneficiary or yourself? Does it give you enough time to plan and prepare?
5. Set Goals
Is your benefit to raise awareness or funds for the beneficiary? To collect food, toys or clothing? (Sometimes it’s not possible for emerging artists to make significant contributions after paying their expenses, but there are many ways you can support an organization – just a mention from the stage can be helpful in itself!)
6. Think About Extras
Do you have additional ways to raise money and enhance the event; i.e. raffle items, merchandise sales, donation box, silent auction, higher value tickets, etc.? Do these extras fit into the tone, time frame and logistics of the event you are planning? Will the additional revenue raised be worth the work necessary to provide these extras?
7. Publicize the Event, the Beneficiary, and Yourself
Do you have promotional materials like flyers, posters, etc. to help spread the word about your benefit?
1. Plan Your Budget
It all starts with the event budgeting and the scale at which you want to organize your concerts. Stick to an event budget template that can be used for all your upcoming concert events. Set up a realistic budget to cover all expenses related to the infrastructure, venue booking, talent buying, and logistics including any contingency.
2. Talent Buying
Depending on the type of concert you’re organizing and your budget, build an artist line-up that your attendees will enjoy and appreciate. Do an analysis of what works best for your audience. For example, if you’re organizing a concert in Washington for people aged between 21-50, who enjoy pop music, then book an artist like Pitbull or Nelly.
3. Finalize Your Venue
Once your artists are decided, finalize the venue. Is it an indoor or an outdoor concert? If you already have a casino or a pub, the venue won’t be a big concern. But if you’re hosting the concert outdoors, you can choose a stadium or an open space to accommodate everyone.
4. Finalize the Concert Date
Based on the availability of your artists, lock on to your concert event date. Create the buzz around the event and also while launching the concert, send out email campaigns and reminders to the stakeholders and your audience.
5. Take Care of Logistics
Be it a small gig or a big concert, book a super sound system needed for that amazing experience. If it’s an outdoor space, set up the big stage for your artists, rent the stage equipment including light and sound. Set up a backstage, dressing room and take care of the event catering at the concert.
6. Price Your Tickets
Ticket pricing is one of the crucial factors for growing your event revenue. Once you know your event expenses and the no of attendees expected at the concert, add an extra margin to cover up additional expenses and set up your ticket price accordingly.
7. Pick Your Event Ticketing Partner
Ticketing may seem like a small part of your event planning, but that’s what facilitates your revenue stream generation. From the event management, revenue generation, branding, our event ticketing features are the most preferred in the concert industry. We’re not only feature-rich but also offer 24/7 Customer Support to our event presenters.
How to get your band ready for a concert?
Before the concert actually starts, the bands will need plenty of time to get their equipment ready. Set a specific time window on the concert date for your performers to load and move all their equipment onto the stage, so everything is ready to go before the concert starts.
How to contact an artist about a concert?
1. Talk to the artist’s booking agent. Visit the artist’s official website and click on the “contact” or “contact us” tab. Most artists will provide their booking agent’s information on this page. Using this info, reach out to the booking agent and let them know about your upcoming concert.
How much does an artist cost?
An artist can cost anywhere from $2,500 to over $400,000. As a concert organizer, you can either send the artist a flat payment or offer to give them a specific portion of the ticket sales. You can typically book smaller, wedding-style bands between $2,500 and $7,500, while popular artists can cost at least $400,000.
Can you book a concert venue as a solo promoter?
It can be tough to book a large venue as a solo promoter, as big promotion companies tend to book these venues for large concert tours. Make sure that your venue matches your target audience. For example, if most of your concert-goers will be teens, you wouldn’t hold the concert at a 21+ nightclub.
What are some events that are easily organized?
Events that are easily organized such as community picnics and barbecues can be held in public parks, and they generally attract large numbers of people. Ask an up-and-coming local band to perform free of charge in return for exposure to their talent. Organizers can sell tickets to the event.
How to raise money for a benefit?
Communicate with the person or family for which you want to raise money. Tell them you would like to hold a benefit. If they are not receptive, do not force the issue. Gather a team of volunteers who are willing to help you with the benefit.
Why is it important to have a date set and what type of benefit it will be as early in the process as
It is important to have a date set and what type of benefit it will be as early in the process as possible so that local media can be informed. Specific details can be supplied to the media closer to the event. Secure a location for the benefit.
What is holding a benefit?
Holding a benefit is a way to help when someone you know is in need of financial assistance due to an unexpected hardship or tragedy. Some ideas for benefits include dinners, auctions, garage sales and concerts. Put some twists on these ideas as you think of ways to raise money. People will want to help you organize the benefit or attend it in ...
Who can donate air time?
Newspapers, radio and television stations may be willing to donate some air time or a more significant print space than just the community calendar when you have more details to offer about the event. Contact local businesses to sponsor your event.
Do something action tips?
Do Something: Action Tips: Organize a Benefit Concert for Your Cause. Writer Bio. Leyla Norman has been a writer since 2008 and is a certified English as a second language teacher. She also has a master's degree in development studies and a Bachelor of Arts in anthropology.
How to make a concert a success?
The most important skill that you are going to need when planning a concert to make it a true success is that of communication. When you speak with people, always be prepared. Demonstrate your passion to the cause, be able to illustrate why your cause is in need, and show people how THEY will benefit from being a part of your event. People are not just going to give themselves to you. You have to demonstrate value, and there is no better way of doing that than genuine, face-to-face communication.
How to start a nonprofit fundraising?
1. Building a Team: The Basics. The first thing you should realize when you are planning a concert or coming up with any nonprofit fundraising ideas is that you can't do it alone. You must have a team in place of like-minded individuals who you can trust. It does not have to be a big team.
Why is it important to remember why you are doing this in the first place?
The most important thing is to always remember why you are doing this in the first place: to raise money and awareness for a great cause and to create an amazing event that people will enjoy. Stay positive and never let anyone tell you that you won't succeed.
Is it easy to plan a concert?
In the end, it's all up to you. Believe me, organizing any kind of grassroots event will not be easy, planning a concert is no exception. But if you really devote yourself to it and work hard, then it will be one of the best experiences of your life. I know it was for me. And don't forget to take lots of pictures. When it's all over, the memories will be all that you have left.
