
What are the benefits of an intranet?
- Improve internal communication. Through a company intranet, organizations can reach and inform all their employees in an easy, fast and efficient way.
- Facilitate collaboration. Many organizations struggle to improve workplace collaboration, especially with dispersed teams and remote or hybrid workplaces.
- Bring employees together. ...
- Increase productivity. ...
What benefits does an extranet offer to an organization?
- The benefit to employees and suppliers: Market intelligence in real-time. Improvising channel management. Invoicing information access.
- The benefit to suppliers and partners: Integration of supply chain. Delivery of sales information to partners. ...
- The benefit to partners and customers: Reduction of time to market. Improved partner collaboration. ...
What are some advantages of an intranet?
Your Plan for Maximizing Employee Engagement
- SCHEDULE YOUR DEMO Get a demo and gain valuable insights in how the Involv intranet builds adoption.
- CREATE A ROLLOUT PLAN Together we co-create a rollout plan tailor made for your organization.
- LAUNCH YOUR INTRANET You’re all set to launch your intranet and get everybody involved.
What can an intranet do for your business?
If you can’t answer them, it’s likely your intranet won’t benefit your company:
- What are your long-term, strategic objectives as a business, and what role could — or does — your intranet play in achieving those?
- Is your intranet aligned to the objectives of each individual business unit?
- How do you measure the success of your intranet? ...
- Do you have the buy-in of senior management for your intranet?
What are the disadvantages of intranet and extranet?
Disadvantages
- They can take a lot of time and effort to implement. ...
- They can require significant oversight. Fox says that without the proper administration, an intranet can tend to become disorganised. ...
- They can have low user adoption.

What is the main purpose of an intranet?
Answer: An intranet software allows companies to build a private, secure network that can only be accessed by that company's employees. This intranet serves as the portal for employees to access internal and external resources and enables workers to communicate, collaborate, and share documents and other information.
What is the benefit of an intranet 3 points?
Intranet Benefit #1: Improve employee engagement. Intranet Benefit #2: Improve employee productivity. Intranet Benefit #3: Connect distributed employees. Intranet Benefit #4: Improve change management communications.
What are the pros and cons of intranet?
Advantages of IntranetCost. The expense of communicating information using intranet is extremely low. ... Availability. Using intranet employees can access their information anytime and anywhere. ... Information Exchange. ... Communication. ... Productivity. ... Web Publishing. ... Social Networking. ... Time Savings.More items...•
What are the benefits of intranet and extranet?
An intranet is a private - internal - business network that enables your employees to share information, collaborate, and improve their communications. An extranet enables your business to communicate and collaborate more effectively with selected business partners, suppliers and customers.
Why is intranet important than Internet?
While similar to the internet in that it is a computer network that shares information – the advantage of an intranet over the internet is that it operates strictly within a closed network. This is beneficial for organizations who want to submit and exchange company information privately.
What are the features of intranet?
The Intranet Should be:All-in-one intranet platform. ... Cloud-based. ... Integrated with popular collaboration suites. ... Knowledge sharing platform. ... Social. ... Mobile. ... Secure. ... Multilingual platform.More items...
Are intranets still relevant?
Yet, you may have asked yourself "are intranets still relevant?" Yes! Intranets have been used by businesses for decades with the goal of increasing employee productivity through more effective communication and easier access to important company documents.
What is an intranet exactly?
To keep it simple, an intranet can be described as a private internal website used by an organization. Every company intranet has its own purposes, but most organizations use the intranet to effectively disseminate information to their employees as well as to provide employees easy access to all the documents and files they need to do their job.
What are the benefits of an intranet?
We’ve implemented hundreds of intranets for both small businesses and large enterprises in different industries. The goal was not the implementation itself but helping these companies and organizations achieving their objectives and goals.
How to deploy a modern intranet with Microsoft 365 or SharePoint
Building an intranet with SharePoint or Office 365 can be fast and stress-free.
Tim Bogemans
Tim is Collaboration Expert at Involv/Cognit. He builds leading solutions to help people collaborate easier, faster and happier. Connect on LinkedIn.
Why are intranets important?
Intranets are proven to drive employee engagement, benefiting the organization. The same research study validated the most important drivers to keep employees engaged are: Being able to align with a company’s broader sense of purpose. Feeling useful and understanding how their contribution matters.
Why are intranet benefits more strategic?
The other intranet benefits or advantages are more strategic because they properly focus on business outcomes instead of solely intranet adoption and usage. But we decided to close with intranet adoption benefits because more often than not, people find themselves trying to justify not only the benefits of an intranet, ...
What is intranet software?
Since intranets are typically wall-to-wall software implementations, it’s common that the IT department partners with another department on the business side (typically internal communications) to align on a new intranet initiative.
Is an intranet valuable?
Clearly, intranets are valuable. But the same survey found that more than half of organizations struggle to understand the employee intranet’s purpose. More than half of organizations admit that they have an employee intranet without a defined purpose.
What are the benefits of intranets?
Perhaps one of the most apparent benefits any organization can get from using an intranet is increased productivity. Intranets are tailored to business needs and specification. Irrespective of what kind of organization you’re running, an intranet can provide you with a one-stop-shop to access all the tools your employees will need to work effectively. Of course, that’s not all. Since intranets foster interconnectedness and effective communication, information is dissimilated in a timely manner. This also means faster response time which invariably increases productivity. Improved productivity is one of the major benefits of an intranet that draws company into adopting it as a business tool.
How does intranet help?
It can boost your organization’s productivity, enhance the sharing of knowledge, pooling of ideas, and increase employee engagement and collaboration. Apart from the few we’ve shared, the benefits of an intranet are endless. If fully utilized, the benefits an intranet can offer your organization can be tremendous.
Why is intranet important?
The intranet can serve as a vehicle for employees to get proper orientation, training, and exposure to how other staff relates, communicate, and their attitude towards work. In short, it creates a safe space for employees to learn and experiment with a company’s way of life. 6. Efficient time management.
What are the systems that help you share knowledge and policies?
It’s not best to assume that people know what to do and what your expectations are. Systems like document management, content management, chatbot, and social intranet help you share knowledge and policies. Staff can do a quick search on those platforms anytime they have a question. Tap into the benefits of an Intranet.
What is intranet in an organization?
An intranet represents one of the most effective collaboration channel available to any organization.
What is intranet today?
Today’s intranets are sleek, engaging, aesthetically pleasing and easy to navigate – they are more or less a microcosm of the Internet with some additional features. Today’s intranets are efficient content banks and collaboration portals that represent a one stop shop for an organization’s digital needs.
Is the corporate intranet dead?
Corporate intranet is not dead! There’s a good reason several companies are backtracking towards the good-old-days of setting up a company-wide intranet for their operations. Even the Internet in all its glory might not be as effective as an intranet within the context of an organization.
What are the benefits of intranet?
Speaking of onboarding, the institutional knowledge developed and shared in a central location is one of the most significant benefits of an intranet, especially for new employees. These quick-access resources substantially reduce the time it takes to onboard new employees. On day one, they have access to a vast amount of knowledge and expertise from past and current employees. Armed with the information they need for their role, employees work faster and feel more confident in what they produce.
Why is intranet important for business?
One of the advantages of intranet in business is they are designed to adapt and expand. As a secure cloud-based platform, intranets are built to scale and grow with a business so IT departments can plan and allocate resources accordingly. They can also provide employees with flexibility and a secure connection point.
Why is Microsoft 365 important?
A native Microsoft 365 integration improves the efficiency of internal business workflows and management. Providing a seamless connection to the entire Microsoft 365 suite helps businesses get the most value out of their Microsoft investment and the advantages of intranet in business. Employees can access files from SharePoint, OneDrive, and Teams from a central digital workspace to improve efficiency and quality of work as documents are no longer lost.
What is intranet solution?
From a human resources perspective, intranet solutions redefine hiring internally and improve the onboarding process with automation and self-training resources. The best and brightest internal talent won’t miss out on internal opportunities.
What is enterprise user governance?
Enterprise user governance is no easy task. With an employee experience platform like LumApps, IT teams can create groups based on intranet personas and roles. This manages content permissions and visibility for users. Backend features like this facilitate collaboration and engagement on the frontend. Lastly, IT teams can track analytics on these groups to identify trends and problem areas.
What is intranet in project management?
A modern intranet provides you the tools to track your current and past projects, making monitoring progress and issue resolutions much more efficient . Project management software is great for tracking progress and meeting deadlines but the intranet gives other teams insight into projects. The added internal and external conversations provide a deeper understanding of the challenges that emerge during a project lifecycle, especially pre- and post-launch.
Why is social intranet important?
A business social intranet can collect analytics in organized, comprehensive reports. This provides data to back up the work you’re doing and make sure the workplace is a meritocracy. Having this information helps reinforce behaviors where they see the most success.
Why is intranet important?
Using an intranet at work comes with several benefits for employees and management. One of the most important ones is the increase in productivity and employee engagement.
What are the advantages of intranet portals?
Another advantage of intranet portals are, they allow you to customize your solution to fit your exact business needs. With so many tools and solutions available in employee intranet portals you can identify your specific needs and build your an intranet portal around them. That way you are left with all of what you need and nothing that you don’t. You can also brand your intranet software, which helps unify your company and sets an example for formatting to your employees. Most intranet providers can tweak their software to fit your needs, so don’t be afraid to ask before implementing.
What is intranet 2.0?
The point of implementing an intranet 2.0 is to move away from the static intranets of the past, but it can be challenging to find an intranet that will remain updated and relevant for your company. Intranets that integrate with Google might be interesting for you to check out. There could also be bugs in the software that you will have to deal with, which is fine. But if you end up choosing a system full of it, your employees won’t adopt the system. If you can’t find an employee intranet software that supports and conducts regular updates as well as offers solid customer support and satisfaction, you may want to think twice about the purchase.
What is the challenge of intranet software?
While successful intranets should set up an organized information management system, a challenge with intranet software can be managing and storing an overload of information on the platform. Excessive amounts of information or content can lead to confusion and counter productivity in employees.
How does social media help in intranet?
The digital world is run by social media, so incorporating relevant characteristics of social media platforms can have huge benefits in your employee intranet portal. Allowing a space for employees to connect with each other builds relationships within the workplace, which can lead to overall employee satisfaction. Internal networking also helps complete tasks. Studies show that 82% of employees believe that social media can improve their relationships with coworkers and 60% of employees believe social media supports the decision-making processes at work. So called Social intranet software can meet the social needs of your employees through coordinating events, congratulating each other on successes, or simply sharing information with one another.
What are the disadvantages of intranets?
Another disadvantage of intranets are time management and costs. While many employee intranet portals advertise a quick and easy implementation, every company is different. It’s a challenge with employee intranet portals to really know how long the implementation process is going to take. Employees need to be fully trained to ensure a successful adoption, and people need to be appointed as specific managers for different aspects of the intranet software. So then, even after the adoption process, maintaining your intranet system could be a time-sucker for your employees, and could result in recurring costs.
What happens if an intranet is too hard to use?
If your company intranet portal is too hard to figure out, your employees won’t use it . Plain and simple. You could have all the information necessary on your intranet platform, but if employees can’t figure out how to get to it, it becomes useless. If the adoption process fails, then really the whole intranet fails.
Company-Wide Intranet Benefits
Intranets streamline internal communications in a vibrant and dynamic central platform. Company-wide updates and news are shared on the intranet’s newsfeed or what’s hot button. And departments can highlight key messages in team or departmental feeds.
Intranet Benefits For IT Departments
Modern intranets integrate seamlessly with a variety of commonly used business apps. It could be Google Workspace, Office 365, Salesforce, or Dropbox. Do away with multiple apps, screens, and passwords. Instead, workers use a single sign-on from a central user interface for a simplified, streamlined experience.
Intranet Benefits For HR
With the growth of flexible working and increased contractor use, building company culture is more challenging than ever. Intranets help bridge the gap. Share the company vision, celebrate success, and promote CSR initiatives in newsfeeds, blogs, and vlogs. Bring staff together with a strong shared vision through the intranet.
Benefits Of An Intranet For Marketing
Use the marketing intranet to ensure staff consistently use the same branding materials. Control your branding by making marketing materials and high-res logos available to all.
Why do we need intranets?
An intranet will help your employees complete everyday tasks through a variety of different elements, saving everybody time and driving efficiency. Intranets deliver this in several different ways including:
What is the role of intranet?
A more recent role of the intranet has been to act as a highly convenient front door to the wider digital workplace, the portfolio of different apps, systems and platform that employees use every day. An intranet which contains links to all the different apps people need to use can act as a “launchpad” to accessing systems such as Workday, ServiceNow and the whole of the Microsoft 365 suite. Ideally there should also be Single Sign-On (SSO) so employees don’t need to enter a log-in or password. Some intranets also go further, including integrations with different systems to display data or carry out simple transactions.
Why is collaboration important?
Collaboration is important for organisations in getting work done efficiently but also in other processes like innovation. Intranets support collaboration by providing access to relevant sites and workspaces, but also sometimes though providing collaboration tools themselves, as well as resources that help people to understand how to use and get the best out of these tools. Collaboration can come in many different shapes such as project workspaces, Communities of Practice and even external collaboration sites, all of which can be supported by the intranet.
What is intranet in business?
Intranets are usually a reflection of an organisation’s culture but also act as a platform to amplify and influence that culture too . This can be done in different ways such as leadership communications, information about values, people updates, information about CSR activities and so on. Providing the ability for users to share successes, do shout outs to peers and give updates also allows the great things that are happening across your company to “bubble up” to the surface and mirror the best parts of your culture.
Why is knowledge management important?
Knowledge management (KM) is still an important for many organisations particularly in sectors like professional services, financial services and engineering; KM helps employees share best practices, use templates for model documents, support R&D activities and avoid wasting time by reinventing the wheel. Effective knowledge management also ensures people can easily find experts and get answers to questions or related advice. An intranet is the best vehicle for knowledge management, helping people find documents and content, share knowledge through Communities of Practice and locate experts through rich, detailed employee directories.
